Professional Grade AI Bookkeeping
Where the books get done
AI bookkeeping systems deployed inside your firm in 90 days. We replace expensive bookkeeping labor without offshoring or ripping out QBO, Xero, or AccountingSeed.
Assess. Pilot. Scale. Ready to scale firm-wide in 90 days. No offshoring, no rip-and-replace.
Connecting the apps that run accounting
QuickBooks OnlineXeroAccounting SeedStripePlaidRampGustoGmailGoogle DriveQuickBooks OnlineXeroAccounting SeedStripePlaidRampGustoGmailGoogle DriveThe cost of standing still
Firms that don't adapt keep paying legacy labor costs.
A US bookkeeper costs $50K+ a year. Offshoring trades salary for time-zone delay, QC overhead, rework, and handoffs that come back not-quite-right. AI-native firms are already cutting delivery cost and protecting margin.
You don't offshore. You don't rip out QBO, Xero, or AccountingSeed. You don't bet your firm on a generic AI tool that gets obsolete the moment a new model ships. Talk to an RDA →
The APS process
Assess. Pilot. Scale. Ready in 90 days.
Every HaiFi engagement is led by a Rapid Deployed Accountant — a working accountant trained on AI implementation. We don't roll anything firm-wide until the pilot proves the productivity gain on real client books.
- 01Days 1–30
Assess
Your RDA audits your bookkeeping workflow end-to-end. We map your client roster, tech stack, and delivery model — then choose the right pilot client to prove the system on.
- 02Days 31–90
Pilot
Build the system on one client's real books. Categorization, reconciliation, accruals, monthly close. The pilot is over when we've validated the productivity gain on live data — not before.
- 03Day 90+
Scale
Roll the proven system out across the rest of the firm. Your RDA stays through the first firm-wide month-end, hands off the runbook, and remains on call for tuning as new models ship.
The system, in your stack
Bookkeeping work, done in chat.
Your RDA deploys workflows through the HaiFi MCP — proven on the pilot client, then scaled across the rest of the firm. Same surface in claude.ai, Claude Code, or any MCP-aware client. Review where it makes sense, with every transaction fully auditable.
Close
Close the books in a chat.
- Schedule procedures to run daily, weekly, or monthly. The system drafts entries on cadence — your team reviews the exceptions, done.
- Audit log on every transaction. Every decision the AI made — and the reason — captured against the entry.
- Easy discovery of mistakes and root causes. Fix the rule once, and the same mistake doesn't surface next month.
Categorized 47 transactions. Drafted the prepaid insurance schedule ($24,000 / 12 months) in your April close queue — pending approval.
Reconcile
Match across every system you run.
- Auto-match invoices, bills, journal entries, and payments down to the cent.
- Stripe deposits and merchant fees automatically recorded and reconciled. Net payouts split into gross revenue and fees, posted to the right GL accounts.
- Partial matches and overpayments handled — no more manual cents-chasing.
- Reconciliation as a verb on every connector: Xero, QBO, AccountingSeed, Stripe, Plaid.
Approve
Sign off, then post.
- Review batched entries on your cadence, sign off on month-end closes.
- Period locks, posted-immutability, and a unified audit log come standard.
- Every change has a who, when, and why — even the ones the AI made.
Why HaiFi
Built by a founder who's been in your seat.
Nick founded HaiFi after building and selling his own accounting firm. He spent four years as a CFO before that. The HaiFi team and our network of Rapid Deployed Accountants understand bookkeeping, implementation, client delivery, and the messy reality of how firms actually operate.
You don't get handed a dashboard and told to figure it out. You get a working accountant who has done this at firms like yours.
- ✓Xero Bookkeeping Partner of the Year
- ✓Built and sold an accounting firm
- ✓CFO for Two Venture-Backed Startups
Trusted by firms around the US
Deliverables
The work your firm actually delivers.
HaiFi is organized around bookkeeping deliverables — not modules, not features. One platform. Every output. Done by AI, reviewed by your team.
Expense Classification
Every transaction categorized with the right GL account, contact, and class — bank feed in, audit-ready entries out.
Balance Sheet Reconciliation
Tie out every balance sheet account each period with supporting workpapers and variance commentary.
Financial Statements
Polished P&L, balance sheet, and cash flow on demand — branded for your firm or client.
Revenue Recognition
Schedule and post revenue per contract terms, with deferred-revenue rollforward and ASC 606 support.
Merchant Account Reconciliation
Stripe deposits and merchant fees automatically recorded and reconciled. Net payouts split into gross revenue and fees, posted to the right GL accounts. Multi-account across every Stripe Connect you run.
Bank Reconciliation
Plaid-connected bank feeds matched to journal entries with one-click categorization rules.
Prepaid Expense Schedules
Auto-generate amortization schedules and post the monthly entries — never miss a prepaid release again.
Accrued Expenses
Identify, post, and reverse accruals at month end with full audit trail.
Automated Journal Entries
Recurring and rule-based JEs across the chart of accounts — drafted, reviewed, posted.
Receipt Capture
Forward to an email address, snap a photo, or auto-pull from Gmail. Receipts attached to the right transaction.
Practice Management
Clients, deals, engagement letters, and requests — the firm-side tooling that keeps the work moving.
For Accounting Firms
Replace expensive bookkeeping labor with an AI bookkeeping system, deployed by your Rapid Deployed Accountant in 90 days. Lower delivery cost, faster turnaround, stronger margins.
See firm playbook →For SMB Clients
Your firm's clients use HaiFi too. Per-entity pricing, unlimited users, every entity gets the AI bookkeeper. Bring your accountant in for free.
See SMB plans →Stop paying $50K for what AI can do faster.
Talk to a Rapid Deployed Accountant. Assess your workflow, pilot on one client until we hit the productivity bar, then scale across the rest of the firm.
Requires a paid Claude plan (Pro, Max, Team, or Enterprise).